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Membership Software Pricing

Membership management software

One connected platform.
Pricing that grows with your team.

Bring your membership CRM, renewals, payments, events, CPD, learning, communications, community, job board and reporting together in one place. Every plan includes the staff licences your team needs to get started, with simple pricing for additional users as you grow.

Member portal accounts included
No per-member licence fees
UK-based onboarding and support
Secure hosting, backups and updates
Colossus membership management, reporting and revenue tools
Straightforward pricing

Choose the plan that fits your organisation today

Start with an included allowance of full staff licences, then add more only when your team needs them. Members, applicants, learners, event attendees and other portal users are not charged as staff seats.

Core

For smaller associations and professional bodies moving away from spreadsheets or an outdated database.

£349/ month
£4,188 per year · 12-month agreement
Full staff licences3 included
Active membersUp to 5,000
Extra full licence£79 / month
  • Membership CRM and complete member records
  • Online applications and approval workflows
  • Renewals, invoices, payments and reminders
  • Branded member self-service portal
  • Email communications and segmentation
  • Basic events and standard reporting
Explore Core
Ideal for focused membership teams with straightforward processes.

Scale

For larger professional bodies with complex qualifications, workflows, integrations or reporting needs.

£1,299/ month
£15,588 per year · 12-month agreement
Full staff licences8 included
Active membersUp to 50,000
Extra full licence£99 / month
  • Everything in Growth
  • Accreditation and qualification workflows
  • Advanced automation and approvals
  • Single sign-on and advanced API access
  • Business intelligence and engagement insights
  • Named success manager and priority support
Discuss Scale
Built for organisations with greater complexity and governance.

Enterprise

For national, international or multi-entity organisations requiring tailored architecture and support.

£2,500+/ month
From £30,000 per year · tailored agreement
Full staff licences15 included
Active membersTailored
Extra full licenceVolume pricing
  • Everything in Scale
  • Multi-chapter and multi-entity management
  • Custom integrations and workflows
  • Multi-language and multi-currency options
  • Custom AI assistants and data architecture
  • Dedicated implementation and tailored SLA
Talk to our team
A tailored solution for complex structures and requirements.

Prices exclude VAT. Third-party payment processing, SMS usage, bespoke development, complex data cleansing and specialist external licences are charged separately where required.

The Colossus Switch & Grow Offer

Move platforms without paying for two systems—or carrying all the risk.

Qualifying new Growth customers receive more licences during adoption, practical migration support and clear protection around implementation and fit.

  • Eight full staff licences for the price of five during your first 12 months.
  • Standard data migration included from one principal data source.
  • No regular platform fees until your agreed system is live, subject to the implementation responsibilities agreed by both parties.
  • Three automated member journeys configured, such as onboarding, renewal and lapsed-member re-engagement.
  • 24-month licence-rate protection and our 90-Day Fit Guarantee against agreed critical workflows.
Growth launch package
8 for 5
Eight full staff licences while paying the standard five-licence Growth price for your first year.
Normal 8-seat price £966 / month
Offer price £699 / month
First-year saving £3,204
Migration Included

Promotional licences become chargeable after 12 months unless removed before the promotional period ends. Standard migration scope and eligibility are confirmed during discovery.

Licence types

Give each person the access they need—not an expensive licence they do not.

Full licences are for day-to-day management. Contributor and read-only access keep occasional users connected without unnecessarily increasing your cost.

01

Full staff licence

For administrators managing members, payments, renewals, communications, events, learning, reports or platform settings. Included quantities vary by plan.

02

Contributor licence

From £29 per month for restricted access to assigned areas. Ideal for event coordinators, content editors, assessors, committees and regional teams.

03

Member and read-only access

Member portal accounts are included. Complimentary read-only access is available for trustees, directors and stakeholders who need visibility without editing rights.

A controlled switch

A practical route from your current system to a confident launch

Your implementation is shaped around agreed workflows, responsibilities, data quality and launch priorities.

Discover and define

We document your critical workflows, integrations, data sources and success measures before configuration begins.

Configure and migrate

Your plans, fields, forms, processes and permissions are configured before test data is imported and reviewed.

Train and test

Your team completes guided training and acceptance testing, with issues resolved before the final migration.

Launch and improve

We support go-live, monitor early use and help your organisation develop additional journeys and capabilities.

Frequently asked questions

Clear answers before you make a decision

Who needs a full staff licence?
A full staff licence is intended for anyone who regularly creates, changes or manages information in Colossus. This commonly includes membership administrators, event managers, finance users, communications teams, learning administrators and system managers.
Do members, applicants or learners need paid licences?
No. Member portal users, prospective members, applicants, event attendees, learners, jobseekers and other external users do not count as paid staff licences.
Can we add more staff licences later?
Yes. Additional full and contributor licences can be added as your team grows. Reductions to a committed licence quantity normally take effect at the next contract renewal.
Can licences be reassigned when staff change?
Yes. A named licence can be reassigned when someone leaves or changes role. Individual accounts should not be shared because named access provides better security, permissions and audit history.
What counts towards the active-member limit?
The published plan limit applies to active members. Historic, archived and lapsed-member records can remain in the platform without being treated as active members.
What is included in standard data migration?
Standard migration covers one principal data source, agreed field mapping, a test import and a final import of the agreed member and organisation data. Complex cleansing, conflicting databases, bespoke transformation and multiple legacy systems are scoped separately.
Are bespoke development and third-party services included?
The features listed within your selected plan are included. Bespoke development, specialist integrations, branded mobile applications, high-volume messaging, complex data work and external supplier licences are quoted separately where needed.
How does the 90-Day Fit Guarantee work?
Before implementation, we agree the critical workflows Colossus must deliver. If Colossus cannot deliver those documented critical workflows, qualifying customers may leave during the first 90 days after launch without future platform fees and receive an export of their data. Full terms are included in the agreement.

See what Colossus could replace, simplify and automate for your organisation.

Book a tailored demonstration around your membership model, workflows and current systems. We will show the most relevant modules and provide a clear recommended plan.

No generic sales presentation. Your demonstration is shaped around the processes your team actually needs to manage.